Travel Budget Calculator
A holiday goes more smoothly when you know roughly what it will cost. This calculator adds up transport, stay, food, local travel and activities for your group, adds a safety buffer for surprises and shows the cost per person and per day.
Last reviewed:
- Total trip budget
- ₹45,210
- Per person
- ₹22,605
- Per day
- ₹11,303
- Transport (to and fro)
- ₹12,000
- Stay
- ₹10,500
- Food
- ₹9,600
- Local travel
- ₹6,000
- Activities and shopping
- ₹3,000
- Safety buffer
- ₹4,110
- Trip length is 4 days (3 nights + 1).
All numbers are your own estimates, so you can try cheaper and pricier options and compare.
How to use this calculator
- Enter the number of travellers, nights and rooms.
- Add transport per person, the room rate, food and local travel estimates.
- Add a total for activities, tickets and shopping.
- Set a safety buffer, commonly 10 to 15 per cent, and read the total.
Formula and variables
Days = Nights + 1 Subtotal = Transport × People + Stay × Rooms × Nights + Food × People × Days + Local × Days + Activities Total = Subtotal × (1 + Buffer ÷ 100)
- Transport - round-trip fare per person.
- Stay - cost of one room for one night.
- Food and Local - per person per day, and per day for the whole group.
- Buffer - extra percentage kept aside for unplanned costs.
Worked example
Two people travel for 3 nights, sharing one room.
| Transport | ₹6,000 per person |
|---|---|
| Room | ₹3,500 per night |
| Food | ₹1,200 per person per day |
| Local travel | ₹1,500 per day |
| Activities | ₹3,000 |
| Subtotal | ₹41,100 |
| Buffer (10%) | ₹4,110 |
| Total budget | ₹45,210 (₹22,605 per person) |
- Transport 6,000 × 2 = 12,000, stay 3,500 × 3 = 10,500.
- Food 1,200 × 2 × 4 days = 9,600, local travel 1,500 × 4 = 6,000, plus activities 3,000.
- Subtotal 41,100 plus 10% buffer gives 45,210.
What changes the result
- Season. Peak-season fares and room rates can be much higher.
- Group size. Rooms, local transport and some tickets are shared, so cost per person usually falls as the group grows.
- Booking time. Early bookings often cost less for flights and trains.
- Hidden costs. Visas, insurance, tips, baggage and currency fees add up, so keep a buffer.
Benefits and practical uses
- Set a realistic budget before booking.
- Compare different trip styles.
- Split costs fairly between travellers.
Assumptions and limitations
- Trip length is nights plus one day.
- All rates are your estimates in rupees.
- Foreign-currency conversion and taxes are not modelled.
Frequently asked questions
How do I plan a travel budget?
List main costs: transport, stay, food, local travel and activities, estimate each, then add a buffer.
How much buffer should I keep?
Many travellers keep 10 to 15 per cent for unexpected costs. Use more for longer or less predictable trips.
How are food costs counted?
Food is per person per day, multiplied by the number of travellers and the number of days.
Can I use this for international trips?
Yes, if you convert the costs into rupees first. Exchange-rate changes and fees are not included.
Does it include flights?
Enter the round-trip fare per person in the transport field.
References
Page last reviewed on . This calculator gives estimates for planning only; it is not financial advice and not an offer from any lender.